TimeSuite Module - Invoicing and Accounts Payable
The invoicing system within TimeSuite manages invoicing and payment reconcilliation and provides reports on the current status of all your clients in real time.
In addition, you can manage all accounts payable, maintaining details of each invoice payable, record details of payments made, allocate the account payable to user defined categories and automatically notify the supplier by email when a payment has been made.
Invoice and Statement Generation
Every invoice or statement emailed saves you approximately one dollar over posting it.
TimeSuite enables you to quickly and easily generate and send invoices and statements. These are generated in PDF format and can be automatically emailed to the client if required.
Invoices can be created from a user defined template or we can create a custom template based on you own stationery design if required.
The TimeSuite Invoicing Module
- Allows you to select which projects and timesheets to include in an invoice
- Can combine multiple projects for a client into one invoice
- Allows creation of free format invoices
- Allows you to add any additional items or amounts that may be required for the invoice
- Allows for any deposit paid
- Can generate a full breakdown of the timesheets involved as a separate document
- Automatically saves the invoice document to the Document Management System
Sent Invoices
TimeSuite displays details of invoices that have been sent including amounts, dates, payment status and links to drill down to view full details of each item right down to individual timesheets.
Powerful search functions allow you to easily find invoices for specific clients, projects, date ranges and status.
Payment Reconciliation
TimeSuite can create a report showing all your clients with unpaid or overdue invoices and unallocated payments at any time.
Additional controls enable users to view all details of the invoice including details of projects and timesheets that are associated with the invoice.
Accounts Payable
The accounts payable feature of TimeSuite allows you to manage invoices presented by your suppliers. You can track each entry including amounts, payment dates and who is responsible for processing the payment.
When creating the accounts payable entry, you can store an electronic copy of each invoice which can save you significant amounts of money by no longer needing to print each invoice.
Once payment has been processed, you can save bank transfer or credit card payment receipts and also automatically notify the supplier by email of the payment.